23 March 2023
 Categories: , Blog

Purchasing a copier for your office can be an overwhelming task, given the numerous options and features available on the market. To help you make an informed decision, here's a list of essential features to consider when choosing a copier that'll best suit your business needs.

Functionality and Multi-Tasking Capabilities

A copier with multi-functional capabilities can simplify your office tasks and reduce the need for multiple devices. Look for copiers that offer additional features such as printing, scanning, and faxing. A multi-function copier can save you valuable space and money while streamlining your office workflow.

Print Speed and Volume

Print speed is a crucial factor to consider, especially if your office frequently handles high-volume printing tasks. Assess your daily print volume and choose a copier with a suitable speed measured in pages per minute (PPM). Higher PPM ensures faster printing and increased productivity.

Paper Handling and Capacity

Efficient paper handling is essential for any copier. Make sure any copier you purchase has flexible paper capacity, including adjustable trays and the ability to handle different paper sizes and types. 

A copier with a larger paper capacity will require less frequent paper refilling, saving time and minimizing interruptions during busy workdays. The capacity should still be adjustable, however, for when your office has smaller print runs on special paper stock.

Duplexing Capability

Duplexing, or the ability to print on both sides of a sheet, helps save paper and reduce office supply costs. Paper costs are cut by half when printing on both sides.

Many copiers offer automatic duplexing, which eliminates the need for manual intervention. Confirm that any model you consider at least has a manual duplexing option, and preferably has duplexing as an automatic feature.

Connectivity Options

Modern copiers offer various connectivity options, including USB, Ethernet, and Wi-Fi. Having wireless connectivity will provide added convenience by allowing employees to print from their devices without the need for physical cables.

Ease of Use and Maintenance

A user-friendly copier can save time and reduce frustration for your employees. Limit your search to copiers with intuitive touch-screen interfaces and easy-to-navigate menus. 

Additionally, check maintenance requirements and the availability of replacement parts and consumables. Copiers with self-diagnostic tools and easy-to-replace components can minimize downtime and keep repair costs low.

Security Features

With the increasing importance of data security, it's essential to get a copier with built-in security features. These may include user authentication, data encryption, and secure printing options. 

For more information about copiers, contact a local company.